How hard can buying new technology be? Find a tool you like, swipe a card, and you're done. Right?
Turns out... It's a lot harder than it looks.
Here’s what typically happens:
- Different departments put in duplicate procurement requests,
- Teams swipe cards for tools without a security review,
- global shipping, customs, and stockouts delay start dates,
- and old SaaS renewals happen without anyone noticing.
However, procurement chaos isn’t inevitable.
Most organizations struggle with procurement because they don't have a clear, repeatable process. Instead, they're stuck in a reactive loop of lost requests, unreviewed contracts, security failures, and overspending on tools.
In this guide, I’ll walk you through a step-by-step method to make your IT procurement more efficient, secure, and cost saving.
Let’s start.
TL;DR:
- IT procurement is how your company acquires and manages all of its technology, from hardware like laptops and servers to software licenses and cloud subscriptions.
- Without a clear IT procurement strategy, you waste money on surprise renewals and unused software, create security risks with unvetted tools, and lose time and money.
- The solution is a set of simple habits: create a single entry for all requests, perform security checks before you buy, and use a renewal calendar to track contracts and usage.
- Workwize helps you procure all your IT hardware from one centralized platform without the need for dealing with multiple vendors.