HR | Don't Slow Down A Great First Day

IT Hardware Onboarding & Offboarding for HR Teams

Workwize triggers device provisioning the moment a hire is confirmed - and retrieval the moment someone leaves.

What Real HR teams say about Workwize

A one-stop-shop for your hardware lifecycle! We've swapped from working with three vendors across the globe to one singular place, which made it easier for our team, finance, and others to get timely updates on hardware orders, repairs, and offboarding.

Zoárd Manó Csoltai

Senior Tech Ops Engineer AT Pleo

Workwize helps us reduce the time we waste ordering equipment. It also allows us to remove the previously relied-on MSPs to procure assets and will enable us to move IT services entirely in-house to save money on the IT budget.

Evan Jost

IT Manager at HighLevel

What I like best about Workwize is the centralized governance of all our IT assets globally. The platform offers full traceability which is crucial for our internal audits and ISO 27001 compliance.

Ethan X

IT Manager

Global onboarding is easier. Managing IT logistics for global hires was very hard before. Workwize solved that for us. Now our new employees are ready on day one with everything they need to work comfortably.

Robert Jones

SR. IT Manager

We are already seeing fruits of our labor, since nearly all our new assets are now ordered via Workwize and IT Team has drastically reduced time which was wasted on procuring the assets and its setup.

Ana Lovsin

IT Operations Manager at Swapfiets

Your HR Team doesn't need to follow Hardware logistics everywhere.

New hires wait days - or weeks - for a device that wasn't ordered on time

You're manually coordinating between HR, IT, and procurement for every onboarding

Offboarding checklists include a hardware retrieval step that rarely gets completed

Devices go missing when employees leave, creating both a cost and a compliance problem

Remote and international hires get a worse experience than office-based employees

You're putting energy into the employee experience - but hardware keeps slipping through the cracks.

Workwize Connects to your HRIS Seamlessly — Here's how

Workwize connects to your HRIS and turns HR events into automated hardware workflows. When someone joins, a device ships. When someone leaves, retrieval starts. No manual coordination between HR, IT, and operations.

Trigger device provisioning automatically from your HRIS on hire
Deliver configured devices to 120+ countries in 2–3 business days from warehouse
Give every employee - remote or office-based - the same day-one experience
Automate offboarding retrieval so no device goes unrecovered
Set role-based device policies so the right kit goes to the right person automatically
Track every device's status in real time without chasing IT for updates

HR sets the rules. Workwize runs the process.

Book a 30 min demo

What changes for HR when hardware is automated?

without workwize

With Workwize

You're chasing IT and procurement on every new hire. Offboarding creates retrieval tasks that nobody owns. International hires get a worse experience because logistics is hard.

Hardware provisioning and retrieval run automatically from your HRIS. Every hire gets the right device on time. Every departure triggers a retrieval workflow — no manual follow-up.

End-to-end hardware automation for the full employee lifecycle.

HRIS-triggered provisioning

Role-based device kits

120 country coverage

Automated offboarding retrieval

Employee self-service portal

Real-time device tracking

Zero-touch device configuration

Slack and Teams integration

HRIS-triggered provisioning

Automated HRIS-triggered provisioning

Connect Workwize to your HRIS. New hire confirmed? Device provisioning starts automatically — no manual request needed.

Role-based device kits

Role-based device configuration

Set standard configurations by role, team, or location. Every employee gets exactly what they need without HR making hardware decisions.

120 country coverage

Global delivery in 2–3 business days

Configured devices delivered anywhere in 2–3 business days. Remote hires get the same experience as office-based employees.

Automated offboarding retrieval

Automated offboarding and device retrieval

Departure triggered in your HRIS? Workwize takes it from there: employee comms, prepaid label, and return tracking, all automated.

Employee self-service portal

Employee self-service hardware portal

Employees can request equipment, track delivery, and manage their own hardware - without going through HR or IT.

Real-time device tracking

Full lifecycle device visibility

Know where every device is, who has it, and what its status is - at any point in the lifecycle, without asking IT.

Zero-touch device configuration

MDM pre-enrollment at delivery

Every device arrives pre-enrolled in MDM - apps, security policies, and settings configured. No IT setup required.

Slack and Teams integration

Hardware updates via existing tools

HR and employees get hardware status updates directly in the tools they already use. No portals to log into, no tickets to raise.

Built for the entire employee lifecycle. Not just the first day.

Traditional ITAMs

HR chases IT on every onboarding
International hires get delayed or inconsistent setups
Offboarding retrieval falls through the cracks
Wrong device kit for the role
No visibility into device status
Compliance gaps from unreturned devices

Manual ops

HRIS triggers a notification - someone still acts manually
Domestic coverage only
Manual retrieval task assigned, no guarantee it's completed
Same standard kit for everyone
Visibility inside HRIS only
Alerts without automated follow-through

HRIS triggers full automated provisioning end to end
120 countries, same 2–3 day SLA everywhere
Departure triggers automated retrieval - no task ownership required
Role-based device kits, applied automatically per hire
Real-time tracking for HR, IT, and the employee
Automated retrieval closes the gap before it becomes a write-off

Book a 30 min demo

Trusted by global IT teams to manage 120,000+ devices.

80,000+

Hours saved for IT managers in 2025

25,000

Users served worldwide

2-3 Days

Delivery from warehouse in 120 countries

Common questions about Workwize for HR teams

Which HRIS platforms does Workwize integrate with?

Workwize integrates natively with 100+ HRIS platforms — including Workday, BambooHR, HiBob, Personio, Rippling, and others. When an employee record is created or updated, Workwize triggers the relevant hardware workflow automatically. Setup typically takes under a day.

What does the employee experience look like on day one?

The employee receives a pre-configured device - enrolled in MDM, with their apps and security policies already applied. They open the box and start working. HR and IT don't need to be involved.

Can Workwize get the specific models and accessories we want?

Workwize offers most major brands and models through our catalog, depending on regional availability. For accessories and other items, we have 40+ categories of products available. If something you need isn't listed, your Workwize contact can often find a local source for it.

Do device standards vary by role or location?

Yes. Workwize lets you configure role-based or location-based device kits. When HR triggers provisioning for a specific role, the correct device spec, accessories, and configuration are applied automatically - no manual selection needed.

How does Workwize handle short-term contractors or temporary staff?

Workwize supports temporary assignments and fixed-term deployments. You can set return triggers based on contract end dates, and the retrieval workflow runs the same way as for permanent employees.

What if we hire in a country Workwize doesn't cover?

Workwize operates in 120 countries with owned warehouses in 14+ markets. For countries outside our warehouse footprint, we source from local vendors and still target 2–3 business day delivery. If you have a specific market in mind, we'll confirm coverage in your demo.

What happens when an employee leaves?

When a departure is triggered in your HRIS, Workwize automatically initiates the retrieval workflow: employee communication, prepaid return label, return tracking, and device processing for redeployment or disposal. HR doesn't own the follow-up - the platform does.

What if an employee doesn't return their device?

Workwize's retrieval automation significantly reduces non-returns. If a device isn't returned after automated follow-up, your Workwize customer success contact can escalate with local logistics coordination. We recover devices across 120 countries.

Does HR need to be involved in the hardware process at all?

After initial setup, HR's involvement is limited to what already happens in the HRIS: hiring and offboarding employees. Workwize reads those events and handles everything hardware-related automatically.