Procurement

Cut the complexity out of global hardware procurement.

Local vendors, pre-approved catalogs, and automated approvals - all managed from one platform.

These teams simplified hardware procurement without losing control.

A one-stop-shop for your hardware lifecycle! We've swapped from working with three vendors across the globe to one singular place, which made it easier for our team, finance, and others to get timely updates on hardware orders, repairs, and offboarding.

Zoárd Manó Csoltai

Senior Tech Ops Engineer AT Pleo

Workwize helps us reduce the time we waste ordering equipment. It also allows us to remove the previously relied-on MSPs to procure assets and will enable us to move IT services entirely in-house to save money on the IT budget.

Evan Jost

IT Manager at HighLevel

What I like best about Workwize is the centralized governance of all our IT assets globally. The platform offers full traceability which is crucial for our internal audits and ISO 27001 compliance.

Ethan X

IT Manager

Global onboarding is easier. Managing IT logistics for global hires was very hard before. Workwize solved that for us. Now our new employees are ready on day one with everything they need to work comfortably.

Robert Jones

SR. IT Manager

We are already seeing fruits of our labor, since nearly all our new assets are now ordered via Workwize and IT Team has drastically reduced time which was wasted on procuring the assets and its setup.

Ana Lovsin

IT Operations Manager at Swapfiets

Global hardware procurement shouldn't require a different process for every country.

Every new market means finding a new local vendor, negotiating terms, and setting up billing separately

Pricing varies by region with no standardization - the same device costs different amounts in different countries

Approval workflows are inconsistent or bypassed entirely outside your home market

Cross-border shipping creates delays, customs complications, and unexpected costs

You're managing invoices from multiple suppliers with no consolidated view

You're applying global procurement standards to a problem that's being solved locally, independently, in every market.

One procurement system. Local sourcing. Global consistency.

Workwize combines a pre-approved global catalog with local sourcing in 120 countries and automated approval workflows — so every hardware purchase follows the same process, regardless of where it happens.

Source devices from local vendors at retail prices - no cross-border shipping, no tariff exposure
Set a pre-approved catalog so employees and managers only order what's been standardized
Automate approval flows so purchases stay within budget and policy without manual oversight
Get consolidated billing across every vendor, region, and order in one platform
Deliver configured devices in 2–3 business days from warehouse to employee
Track every order from request to delivery without chasing regional contacts for updates

You define the catalog and the approval rules. Workwize makes sure every purchase follows them.

Book a 30 min demo

What changes for you in HR

without workwize

With Workwize

You're managing separate vendor relationships and invoices per region. Approval workflows don't scale. Pricing is inconsistent across markets. You find out about non-compliant purchases after the fact.

One catalog. One approval process. One invoice. Hardware procurement runs the same way in Amsterdam as it does in Austin - and you have full visibility into every order.

End-to-end procurement control from request to delivery.

Pre-approved catalogs

Automated approvals

Local vendor network in 120 countries

Consolidated billing and invoicing

Flexible purchasing

2–3 business day delivery from warehouse

Zero-touch device configuration

Spend tracking and reporting

Pre-approved catalogs

Set which devices and accessories are available by role, team, or region. Employees and managers only see what's approved.

Automated approvals

Automate budget thresholds and approval chains. Purchases above policy limits route to the right approver instantly.

Local vendor network in 120 countries

Source locally at retail prices, with no cross-border shipping, customs delays, or tariff exposure. Ensure consistent pricing across markets.

Consolidated billing and invoicing

Source locally at retail prices, with no cross-border shipping, customs delays, or tariff exposure. Ensure consistent pricing across markets.

Flexible purchasing

Lease, buy, or go hybrid, all on one platform. Standardize hardware financing without managing separate contracts per model.

2–3 business day delivery from warehouse

Owned warehouses in 14+ countries ensure fast, reliable delivery to employees, with tracking from order confirmation to device arrival.

Zero-touch device configuration

Devices ship pre-enrolled in MDM with the right apps, policies, and settings applied, ready for the employee straight out of the box

Spend tracking and reporting

Track hardware costs across orders, teams, regions, and time in one dashboard. Generate structured exports for finance reviews and audits.

Built for global procurement. Not retrofitted for it.

Traditional ITAMs

Different process per country
Inconsistent vendor pricing across regions
Cross-border shipping delays and tariff risk
Approval workflows bypassed in remote markets
No consolidated billing
No visibility into order status

Manual ops

Consistent in some markets, not others
Negotiated locally with no central oversight
Local sourcing but fragmented billing
Workflows exist but aren't enforced at scale
Multiple invoices, manual reconciliation
Visibility in some markets only

One catalog and approval process, globally
Local retail pricing in 120 countries, standardized
Local sourcing, no cross-border exposure, one invoice
Automated approvals enforced in every market
One invoice across all regions and vendors
Real-time order tracking from request to delivery

Book a 30 min demo

Trusted by global procurement and IT teams to manage 120,000+ devices.

$1.4M

Saved per year in IT Hardware Management

4.1x

ROI vs manual procurement processes

$50,000

Saved in annual shipping costs

Answers on sourcing, approvals, and how procurement actually works at scale.

How does Workwize source hardware locally?

Workwize operates owned warehouses in 14 countries and works with a network of vetted local vendors across 120 countries. Devices are sourced at local retail prices - no cross-border shipping, no import duties, no tariff exposure. For most markets, stock is available for 2–3 business day delivery.

How do approval workflows work?

You define approval thresholds and chains during setup. Orders above a certain value, outside a certain category, or in a specific region route to the right approver automatically. Approvals happen in the platform, via email, or via Slack or Teams - without manual routing from procurement.

How do you integrate with our existing procurement and finance systems?

Workwize integrates natively with your Active Directory, SCIM, and HR System to automate user provisioning. Use our Slack (or other tool) integration to get timely notifications. Use Workwize's API to connect to any custom workflow you need. To get a detailed overview, please schedule a call with us.

Can we manage both buy and lease models through Workwize?

Yes. Workwize supports outright purchase, leasing, and hybrid models on the same platform. You can apply different financing models to different device types, regions, or roles - all managed centrally with unified billing.

Are you a logistics solution or a software?

Workwize combines logistics with an asset management software and localized warehousing. We enable full lifecycle management with automation, integrations, and system-of-record capabilities.

Can we define our own approved device catalog?

Yes. Workwize lets you build a pre-approved catalog by role, team, region, or cost tier. Employees and managers only see and order what's been approved. Anything outside the catalog requires a separate approval flow you define.

How does billing work across multiple regions?

Workwize consolidates billing across all vendors, regions, and order types into a single invoice per period. Finance gets a structured, export-ready record - not a pile of supplier invoices to reconcile manually.

Can Workwize get the specific models and accessories we want?

Workwize offers most major brands and models through our catalog, depending on regional availability. For accessories and other items, we have 40+ categories of products available. If something you need isn't listed, your Workwize contact can often find a local source for it.

How does Workwize handle procurement in markets we haven't entered yet?

When you hire in a new country, Workwize's sourcing network is already there. You don't need to find a local vendor, negotiate terms, or set up a new billing relationship. Your existing catalog and approval workflows extend automatically to the new market.