TABLE OF CONTENTS
What Workwize Can Do for You?
1. Onboard your employees without delays
Express global delivery of MDM-enrolled IT equipment within 5-7 days, with buying and renting options. Access 30+ categories, and let the new hires choose their equipment via a self-service portal and create custom welcome swags for them.
2. Securely deploy and configure all devices
Track shipped assets with a track-and-trace link, update faulty, broken, or outdated equipment, ensure compliance, and sync with 15+ HIRS systems.
3. Day-to-day management of all assets
Track global assets within a centralized dashboard—even if they have been purchased outside. Transfer assets between employees, get monthly invoices and understand the depreciated cost of equipment. Use the Slack integration to stay updated, always.
4. Offboard your employees without a hitch
Automatic retrieval with status tracking, safe redistribution methods with certified data erasure (including cleaning, testing, and repackaging), and access to warehouse storage of offboarded equipment and/or buffer stock.
5. Eco-friendly disposal of IT Assets
Resell IT assets at a fair market value and dispose of them via sustainable methods with destruction certificates.
Get Started with Workwize in Brazil Today
Ready to streamline your IT asset management for remote teams in Brazil? Contact us to learn more about our new warehouse and how we can help you efficiently deploy, manage, and retrieve devices for your workforce.
Understanding Import and Export Regulations
Shipping IT equipment is a big business. In 2023, global PC shipments totalled around 241.89 million units, marking a 14.8 per cent decrease attributed to economic uncertainties worldwide.
When shipping laptops and other electronics from the USA to the UK, it’s important to have a good grasp of import and export regulations. These rules have been a fundamental aspect of international trade for centuries.
They are designed to control the flow of goods across borders, ensuring compliance with international security and trade standards.
For electronics like laptops, this includes reporting factors such as the item’s specifications and ensuring devices meet the UK’s safety and environmental standards.
Customs Duties and Taxes
Importing laptops into the UK incurs customs duties and taxes, which can impact the total shipping cost.
The amount of duty or tax payable depends on the value of the laptops and their classification under the UK Tariff. Additionally, VAT (Value Added Tax) is typically charged on imports into the UK.
Current rates and specific classifications can be checked on the UK government’s official trade tariff website or by liaising with a customs broker.
Tips For a Smooth Shipping Experience
Below are some steps to ensure a compliant and smooth shipping process through customs and minimize unnecessary additional costs
- Ensure Accurate Documentation: Ensure all shipping documents, including packing lists and commercial invoices, clearly describe the contents, value, and purpose of the laptops. This documentation needs to be as accurate as possible to avoid misclassification, misunderstandings, and potential shipping delays.
- HS Codes: Correct classification of laptops using the relevant Harmonized System (HS) codes will clearly determine the applicable duties and taxes and ensure speedy transit through customs.
- Partner with Experts: Consider working with a shipping or customs broker experienced in technology imports to handle the complexities of customs clearance.
- Insurance: Invest in insurance cover for laptops during transit to safeguard against potential loss or damage. Post Office, Overland Express, Trusted Insurance, DHL Express and Simplesurance are some brands that offer insurance.
Packaging and Labeling Requirements
If you’re a seasoned IT professional, you’ve no doubt experienced the frustration of receiving equipment that has been damaged in transit. Most damage of this nature is caused by insufficient or unsuitable packaging. Here are some guidelines for getting it right.
Packing Guidelines
- Internal Cushioning: Wrap each laptop individually with plenty of antistatic bubble wrap or foam. This prevents damage from static electricity and cushions against impact.
- Sturdy Boxes: Choose high-quality, corrugated cardboard boxes. Select an appropriate size box that provides a snug fit for the laptop with sufficient cushioning on all sides. This will prevent the laptop from sliding around in transit and sustaining damage.
- Sealing: Securely seal the boxes with strong packing tape to ensure they don’t open during their journey. Reinforce each corner and all seams of the box for added peace of mind.
- Waterproofing: If shipping by sea freight, consider placing each laptop in a plastic bag inside its box to protect it against moisture.
Tracking and Insurance
While there are many efficient and dependable ways to ship laptops from the USA to the UK, none are completely failsafe. That’s why you need solid tracking capabilities and insurance coverage in place to protect your equipment and investment from unexpected events.
- Tracking Services: Keeping track of your shipment along its journey requires a reliable tracking system. DHL, FedEx, and UPS, among others, provide tracking updates via email or SMS. They are reliable and provide easy access to tracking information through apps or websites.
- Insurance Providers: Many shipping companies offer their own insurance. However, for an extra layer of protection and peace of mind, it can also be beneficial to use a third-party company that specializes in cargo insurance.
