TABLE OF CONTENTS
Edited & Reviewed
What is IT Asset Inventory Software?
Asset inventory software (sometimes grouped under IT asset management, or ITAM) is a category of platforms that discover and catalog every laptop, server, license, and cloud subscription your company owns. It scans the environment, records metadata, and keeps that list current without your intervention.
A reliable inventory feeds into help desk tickets, purchase orders, and security checks, giving IT, finance, and audit teams access to the same accurate data. It also helps you resolve issues more quickly, sidestep unexpected license fees, and provide financial teams with accurate depreciation numbers.
On the other hand, when you depend on incomplete data, as much as 30% of hardware goes off the records; that’s equipment that’s paid for but missing or unsecured.
Top Asset Inventory Software
1. Workwize
Workwize is an IT hardware lifecycle management platform that lets you manage and track hardware from procurement until disposal.
With Workwize, you automatically know when the hardware is running out and it's time to order new stock. You can also provide employees with a self-service portal to let them order pre-approved equipment.
Workwize also integrates with your existing HR and IT systems, so you're always up-to-date on what and how much equipment you hold.
Once it's time to order or get back equipment from departing employees, Workwize handles it all—without you having to negotiate with multiple vendors or logistics companies.
Best features
- Real-time asset tracking: Track all devices through a centralized dashboard with live status and location data.
- Automated inventory sync: Sync warehouse stock with the employee catalog for seamless order availability and updates.
- Complete asset logging: Log serial numbers, lifecycle events, and location changes for full audit readiness.
- Repair and warranty management: Manage maintenance workflows and monitor warranty timelines in one place.
- Global local dispatch: Dispatch devices from regional warehouses to ensure fast, cost-effective delivery.
Reviews and ratings
- G2: 4/5
- Capterra: 4.4/5
Pricing
Offers three pricing tiers:
- Basic: Essential tools for streamlined device management. Includes delivery in 3 regions, asset tracking, SSO, HRIS + MDM integration, and repair workflows.
- Professional (Most popular): Automation and logistics for scaling teams. Adds auto-deployment, offboarding, restocking, and expands coverage to 5 regions.
- Enterprise: Full control for global IT operations. Includes unlimited regions, SCIM, API access, sustainability tools, and tailored support.
2. SolarWinds Service Desk
Via SolarWinds
SolarWinds is a full IT service platform with asset intelligence. Behind the help desk is also a discovery system that scans your network for hardware, software, mobile devices, and even non-technical items, then sends what it finds into a CMDB.
Once everything is cataloged, purchase orders sync to each asset record, allowing you to track depreciation and license counts in real-time. SolarWinds sends an alert when a laptop nears end-of-life or a SaaS subscription is about to expire, so finance and IT can take action.
It also ties assets to incidents and changes. Open a ticket, and the agent sees linked devices, software, recent changes, and user history - that’s handy data when you need to troubleshoot quickly.
Best features
- Track asset lifecycle: Monitor asset lifecycle, including warranty, usage, and end-of-life dates from a unified record.
- Link to service workflows: Attach assets to incidents, problems, and changes for richer context.
- Map dependencies: Visual CMDB displays upstream and downstream relationships, allowing you to quickly assess risk.
Reviews and ratings
Pricing
- Essentials plan: $39 per technician per month (billed annually)
- Advanced plan: $79 per technician per month (billed annually)
- Premier plan: $99 per technician per month (billed annually)
3. Freshservice ITAM
Via Freshservice
Freshservice extends its ITSM core with a modern asset module. Out of the box, its discovery probes scan on-premises devices, cloud resources, and SaaS applications, and then enrich every record with metadata such as location, owner, usage, and spend. All of it then flows into an inventory view that updates every scan cycle.
The platform leans heavily on automation. Drag-and-drop workflows can retire hardware after a set number of days, trigger approvals when license utilization peaks or open renewal requests 90 days before a contract expires.
Best features
- Automate governance: Trigger renewal, disposal, or audit workflows based on custom rules.
- Get AI insights: Get smart recommendations on utilization, compliance, and cost savings.
- Unify with ITSM: Embed asset data inside incidents, changes, and projects for faster troubleshooting.
Reviews and ratings
- G2: 4.6/5 (1,200+ reviews)
- Capterra: 4.5/5 (600+ reviews)
Pricing
- Starter plan: $19 per agent per month (billed annually)
- Growth plan: $49 per agent per month (billed annually)
- Pro plan: $99 per agent per month (billed annually)
- Enterprise plan: Custom pricing
Read More: Avoid These 4 Things to Excel at Your Inventory Management
4. Asset Panda
Via Asset Panda
Asset Panda provides a central record for every laptop, access point, spare part, or consumable, and updates the counts instantly when an item is checked in or out.
It’s a notably flexible tool with drag-and-drop fields, conditional workflows, and an unlimited-user model that allows you to model anything from loaner device programs to warehouse stock. Built-in barcode and QR scanning so that technicians can audit a storeroom in minutes.
Moreover, Asset Panda’s reporting engine pushes automated alerts when stock dips below a threshold or when warranties creep toward expiry.
Best features
- Scan on the fly: Use the mobile app’s barcode and QR reader to add or audit items in seconds.
- Customize everything: Personalize fields, workflows, and dashboards to fit any inventory scenario.
- Watch stock in real time: Surface live quantity and location data to cut search time and shrinkage.
Reviews and ratings
Pricing
5. MaintainX
Via MaintainX
MaintainX started as a mobile-first CMMS; its parts-inventory module now provides maintenance and IT teams with the same granular control over spares as they have over work orders. From a single screen, you can see where every asset lives and its exact status.
Low-stock alerts send purchase-order workflows automatically, complete with approval chains, vendor details, and received-quantity reconciliation. QR codes printed from the app allow technicians to scan a bin, issue parts, and keep digital counts in sync with physical shelves.
Best features
- Trigger auto-reorders: Start purchase orders and approvals when on-hand counts hit custom mins.
- Scan parts instantly: Generate and read QR and barcodes to move items without manual typing.
- Pool stock globally: Share parts across sites with the Global Parts Management add-on.
- Track spend by asset: Tie every part issue to equipment, work order, and cost center for clean reporting.
Reviews and ratings
- G2: 4.8/5 (1,000+ reviews)
- Capterra: 4.8/5 (800+ reviews)
Pricing
- Basic plan: Free for small teams
- Essential plan: $16 per user per month (billed annually)
- Premium plan: $49 per user per month (billed annually)
- Enterprise plan: Custom pricing
Asset Inventory Software: At a Glance
|
Best for |
Stand-out feature |
|
|
Workwize |
Organizations with remote/hybrid employees who need to manage IT hardware across the globe. |
Full IT hardware lifecycle management to procure, deploy, manage, retrieve, and dispose of IT equipment globally. |
|
SolarWinds |
Hybrid IT teams that need deep, always-on network visibility |
Agent and agentless auto-discovery that refreshes the inventory in real time |
|
Freshservice |
IT service desks that need built-in ITSM and asset-lifecycle automation |
AI-driven workflows that keep the CMDB, incidents, and assets perfectly in sync |
|
Asset Panda |
Organizations that require highly customizable, cross-departmental asset tracking |
Mobile barcode and RFID scanning with offline audits and no-code field configuration |
|
MaintainX |
Maintenance and operations teams focused on preventive maintenance |
Mobile-first work orders with live asset history and cycle-count inventory checks |
Read More: 15 Best IT Hardware Inventory Management Software in 2025
Manage IT Asset Inventory With Workwize
We hope this list of asset inventory management software helped you finalize a solution perfect for your needs.
There’s AssetPanda for generic assets, Freshservice for hardware and software pieces, and then Workwize, if you want to keep track of hardware asset inventory for global employees.
Brands like DuckDuckGo, Prezi, and many more trust Workwize to manage their IT hardware.
Book a demo with Workwize to learn more.
FAQs
1. What is the best asset inventory software?
Workwize is the best asset inventory software for managing IT assets globally. Brands like HighLevel, DuckDuckGo, and more trust Workwize. It comes with intuitive dashboards, automation capabilities, and a user-friendly UI, coupled with asset lifecycle management services, making it a handy tool not just to track your asset inventory but also replenish it from the same platform.
2. How does asset inventory software strengthen security?
Accurate inventory is the first control in most security frameworks. When the platform auto-discovers every endpoint and cloud instance, security teams know exactly what needs patching, which devices hold sensitive data, and where vulnerable firmware lurks. Fewer unknown assets mean a smaller attack surface and faster triage when alerts go off.
3. Is discovery the same as continuous tracking?
Discovery is just the initial census; the tool scans networks, agents, and APIs to list every asset.
Continuous tracking follows to update ownership, location, configuration, and warranty details whenever changes occur. Both are essential: discovery gives the map, tracking keeps it up to date.
4. Do these tools replace a CMDB?
Many organizations send inventory data into an existing CMDB rather than rip it out.
Modern inventory platforms often act as the authoritative source for hardware and SaaS attributes, then sync downstream to ITSM, SIEM, and finance systems.
5. How often should an asset inventory be audited?
With real-time sync, every change is logged as it occurs, making quarterly or annual audits largely an exercise in reporting rather than discovery.
That said, most teams still run a formal review each quarter to verify depreciation schedules and license positions, and a lighter weekly check for high-risk environments.
