TABLE OF CONTENTS
How to Ship Tablets to Poland
Looking to ship Tablets to Poland for your remote team? At Workwize, we specialise in managing IT hardware distribution across borders, making it straightforward to get your Tablets to Poland without the complexity. From handling procurement and logistics to ensuring compliance with local regulations and managing customs clearance, Workwize takes care of it all.
This guide covers everything you need to know about shipping Tablets to Poland: import regulations, customs duties, required documentation, carrier options, local equipment costs, public holidays that affect shipping, and how to retrieve devices when employees leave.
At a glance: Poland
CURRENCY
PLN (Polish Zloty)
Local currency used
OFFICIAL LANGUAGE
Polish
Primary business language
TIMEZONE
CET / UTC+1 (CEST / UTC+2 in summer)
Local time zone
CUSTOMS DUTY ON ELECTRONICS
0% duty (EU); 23% VAT
Rate applied to imported devices
SHIPPING LEAD TIME
2–3 business days
Typical delivery from order
CUSTOMS HANDLED BY WORKWIZE
Yes
DDP shipping included
Overview: IT landscape in Poland
Poland is a major Central European IT market and a leading destination for tech outsourcing and nearshoring from Western Europe. Warsaw, Krakow, Wroclaw, and Gdansk host large IT services, BPO, and software development centres. Many Western European companies have Polish IT teams, making distributed hardware management a common requirement.
Understanding the local IT market and regulations is important for companies planning to equip remote employees in Poland. Workwize operates across 100+ countries and manages the full hardware lifecycle for IT teams shipping Tablets internationally.
How Workwize ships Tablets to Poland
Workwize replaces the manual, multi-vendor process of sourcing, shipping, and deploying Tablets internationally with a single platform:
- 1.Order from the Workwize dashboard
Select device type, quantity, and delivery address in Poland. Workwize sources locally where possible to reduce import costs and complexity. - 2.Workwize handles customs, duties, and delivery
All import documentation, duty payments, and customs clearance for Poland are managed by Workwize. DDP (Delivered Duty Paid) shipping means your employee receives the device with no customs involvement on their end. - 3.Employee receives a ready-to-use device
The Tablet arrives pre-configured and MDM-enrolled. Your employee opens the box and starts working immediately.
Shipping Tablets to Poland: what you need to know
Customs regulations
EU standard rules apply. All commercial shipments of electronics into Poland are subject to standard import declaration and clearance procedures. Workwize manages this process on your behalf using DDP shipping terms.
Duties and taxes
- Duty rate: 0% duty (EU); 23% VAT
- Required certifications: CE marking
- E-waste compliance: WEEE Directive; Polish e-waste law
- Import restrictions: No restrictions
Required documentation
Commercial Invoice, Packing List, Airway Bill
Customs clearance process
Workwize handles customs clearance for Poland using DDP (Delivered Duty Paid) terms. This means:
- All import documentation is prepared and submitted by Workwize before shipment arrives
- Duties and taxes are pre-paid by Workwize so your employee receives the device with no fees due on arrival
- A customs broker is engaged where needed for complex markets
- Pre-arrival filing is completed to avoid clearance delays
Penalties for non-compliance
GDPR violations (UODO): up to EUR 20 million or 4% of global annual turnover. WEEE (GIOS) non-compliance: fines up to PLN 500,000. Customs duty evasion: 100-200% of evaded duties. Polish e-waste decree non-compliance: administrative fines.
Checklist for shipping Tablets to Poland
Follow this checklist to ensure your Tablets shipment to Poland goes smoothly:
- ✓ Select a trusted carrier: Workwize works with DHL, FedEx, UPS, and local carriers in Poland. See carrier rates below.
- ✓ Prepare documentation: Commercial Invoice, Packing List, Airway Bill
- ✓ Confirm certification compliance: CE marking must be in place before customs submission.
- ✓ Declare the correct value: Accurate commercial invoice value prevents customs delays and incorrect duty assessment.
- ✓ Use DDP shipping terms: Ensure duties are pre-paid so your employee in Poland receives the device without being charged at the door.
- ✓ Ensure MDM enrollment: Tablets should be enrolled in your MDM before dispatch so the device is ready to use on arrival.
- ✓ Verify e-waste compliance: WEEE Directive; Polish e-waste law
- ✓ Account for public holidays: Check Poland public holidays (listed below) that may affect customs processing and delivery timelines.
- ✓ Protect against loss: Workwize provides end-to-end shipment tracking from order to confirmed delivery at your employee's address in Poland.
Choosing the right shipping method for Poland
Air freight
Fastest option for shipping Tablets to Poland. Ideal for urgent new hires or replacement units where the device must arrive quickly. Higher cost per unit.
Sea freight
Cost-effective for large fleet deployments to Poland. Best when equipping a new office or large team over several weeks. Plan lead time accordingly.
Express courier
DHL, FedEx, and regional carriers offer door-to-door delivery to Poland with simplified customs clearance. Best for individual new hires or executive shipments.
Local procurement
Where Workwize has local supply relationships in Poland, devices are sourced locally and delivered without any cross-border customs process. No import duties, faster delivery. Workwize will advise at time of booking whether local procurement is available.
Why ship Tablets with Workwize
Workwize procures and ships iPads and Android tablets to your employees with full MDM enrollment included. Tablets are increasingly used for shared-device workflows, kiosk setups, and field teams — and Workwize supports all of these use cases with pre-configured hardware shipped ready to deploy.
Tablets are enrolled via Apple Business Manager (for iPads) or Android Enterprise / Google Zero-Touch Enrollment (for Android tablets) before dispatch. Shared device mode, supervised mode, and kiosk configurations are all supported.
Workwize vs. using a courier directly
| What you need | Courier only | Workwize |
|---|---|---|
| Procurement | You source the device | Local or global sourcing via Workwize |
| MDM enrollment | You configure before shipping | Pre-enrolled before dispatch |
| Customs and duties | You handle all documentation | DDP shipping, managed end-to-end |
| Delivery to employee | Courier drops at address | Tracked door-to-door, confirmed delivery |
| Asset tracking | Spreadsheet or nothing | Live dashboard from order to disposal |
| Device retrieval | You coordinate collection | Workwize retrieves on employee departure |
Public holidays and IT work hours in Poland
Public holidays in Poland can affect customs processing times, carrier operations, and last-mile delivery. Plan your shipments around the following dates:
New Year's Day (Jan 1), Epiphany (Jan 6), Easter Sunday and Monday (April, varies), Labour Day (May 1), Constitution Day (May 3), Whit Sunday (June, varies), Corpus Christi (June, varies), Assumption of Mary (Aug 15), All Saints Day (Nov 1), Independence Day (Nov 11), Christmas Day (Dec 25), Boxing Day (Dec 26).
Typical IT work hours in Poland:
- Standard work week: Monday to Friday, 40 hours
- Typical hours: 9:00 AM to 6:00 PM local time (CET / UTC+1 (CEST / UTC+2 in summer))
- Note: factor in local holidays and timezone differences when coordinating device delivery with your employee
Let Workwize handle Tablets delivery in Poland
Workwize is a zero-touch IT hardware platform built for companies managing distributed and remote teams across multiple countries. Instead of dealing with separate vendors for procurement, logistics, MDM, and asset management, you do everything from one dashboard.
For Poland specifically: Local warehousing in Poland. Your team typically receives their Tablets in 2–3 business days, fully configured and ready to use.
What Workwize covers for every Poland deployment:
- ✓ Procurement: local sourcing in Poland where available; global with DDP where not
- ✓ Zero-touch deployment: Tablets arrive pre-enrolled in your MDM of choice
- ✓ Customs and duties: DDP shipping, all fees handled by Workwize
- ✓ Delivery in 2–3 business days: tracked door-to-door to your employee's address in Poland
- ✓ Asset tracking: live inventory from order to disposal
- ✓ Compliance: GDPR-compliant; WEEE compliant
- ✓ End-of-life retrieval: Workwize collects the device when the employee leaves
Retrieving Tablets from employees in Poland
When an employee leaves your company in Poland, retrieving their Tablet promptly is important for security, compliance, and asset reuse. Workwize manages the full retrieval process:
- Collection: Workwize coordinates pickup from the employee's address in Poland. Workwize retrieves devices from any Poland location using DHL, InPost, or DPD. Warsaw and Krakow: collection within 1 business day. Other cities: 1-2 business days. Rural areas: 2-3 business days. InPost parcel lockers provide convenient drop-off option in most cities.
- IT inventory management: Retrieved devices are logged back into your Workwize dashboard. Assets are tracked from collection through to redeployment or disposal.
- Offboarding procedure: Device retrieval is coordinated with your offboarding workflow. Workwize ensures the device is collected before or on the employee's last day.
- Data wiping: Workwize performs certified data erasure on all retrieved devices before redeployment or disposal, GDPR-compliant; WEEE compliant.
Disposing of Tablets in Poland
When Tablets reach end of life or need to be retired in Poland, proper disposal is a legal and environmental obligation. Workwize manages ITAD (IT Asset Disposition) in compliance with local regulations:
Data wiping
- Workwize uses certified data destruction tools to fully wipe all data from retired Tablets
- Physical destruction is available for devices where data wiping is not sufficient
- Workwize provides a certificate of data destruction on request
E-waste compliance
WEEE Directive; Polish e-waste law.
Workwize disposes of retired devices in compliance with Poland's Act on Waste Electrical and Electronic Equipment (implementing WEEE Directive). Devices are handled by registered WEEE treatment facilities under supervision of GIOS (Chief Inspectorate for Environmental Protection).
- Workwize ensures retired devices are disposed of in compliance with Poland e-waste regulations
- Devices are taken to authorised recycling or disposal points
- Batteries are disposed of separately in accordance with hazardous waste guidelines
Donation or reuse
- Devices with remaining value can be refurbished and redeployed to new employees via the Workwize platform
- Charitable donation is available for devices that are still functional but no longer needed
