Stop explaining IT cost overruns. Manage where every dollar goes.

Workwize centralizes procurement, standardizes vendors, and tracks every cost across the lifecycle. You source devices at local retail prices. This gives you full visibility and control. 

It varies enormously by industry and how you count. Commonly cited benchmarks put total IT spend anywhere from roughly $2,000 to well over $10,000 per employee per year — tech and financial services at the high end, with software, cloud, and staff usually the biggest lines. The hardware slice is more predictable: a business laptop plus peripherals typically amortizes to a few hundred dollars per employee per year over a 3–4 year refresh cycle, before logistics, repairs, and losses. The bigger issue for most finance teams isn't the benchmark — it's that they can't see their own number per employee. That visibility is what platforms like Workwize provide. For a line-by-line breakdown by device type, see our guide to average IT equipment costs.

Workwize models your projected hardware cost per employee from your own headcount plan, countries, device standards and refresh cycle during a demo or pilot, before you commit. The output is a projected hardware cost per employee plus what changes under Workwize (local retail pricing, redeployment of returned stock, resale recovery at end of life). Customers typically report 20–40% lower total cost versus managing hardware vendors internally, and hardware spend reduced by up to 30%. Book a free 30-minute demo at goworkwize.com/demo and bring your headcount plan.

Yes. All hardware, cost, and lifecycle data can be exported in structured formats for audits, finance reviews, or internal reporting.
Every device action is logged automatically, so you always have a complete, reliable record. 

Automated retrievals cut the two costs finance usually absorbs on offboarding: unreturned devices that get written off, and the staff time spent chasing them. Workwize triggers the return when offboarding starts, ships a prepaid box through its local logistics network, and tracks the device until it is back in stock. Returned devices are wiped and redeployed to the next hire instead of repurchased, or resold at end of life with the recovered value credited back. Every retrieval is logged, so write-offs and recovery show up in the same cost report as purchases.

Minimal. Policies and budgets are defined upfront. Workwize handles execution and tracking. 

Yes. Workwize gives finance the money view of the same asset registry IT works from, so the two are deliberately joined. That means consolidated invoicing across all countries instead of per-vendor, per-region bills; hardware cost and utilization per employee and per team; visibility into idle stock that can be redeployed instead of repurchased; and recovered value at end of life through resale, credited back rather than lost. Because finance and IT are looking at one dataset, the classic gap between the fixed-asset ledger and physical reality stops accumulating.

Increasingly yes, because a laptop is two records at once: an operational asset for IT and a line on the balance sheet for finance. When the two are tracked separately, the gap fills with ghost assets — devices still being depreciated that physically vanished years ago — and with procurement spend nobody can allocate. The pattern that works is one shared asset register feeding both views: IT sees status and location, finance sees cost, book value, and utilization, and both are describing the same physical reality.

Workwize is purchase-based today; leasing is not offered to new customers. You buy devices (via capex or your own financing) and pay for logistics and storage as you go. Device rental and leasing isn't offered to new clients at this time, though it's an area being developed, so the practical choice today is buy-and-manage with predictable per-movement and per-month storage costs rather than a lease line. Buying concentrates spend upfront but avoids ongoing rental fees, while pay-as-you-go logistics keeps operational cost variable. Workwize isn't a financial advisor, so confirm cash-flow treatment with your finance team, and ask your contact about leasing timelines if that's a requirement.

Yes. Workwize procures, ships, retrieves and disposes of IT hardware in 130+ countries through local warehouses and vendor partners, so devices are bought at local retail prices and never cross borders unnecessarily. Finance gets one consolidated invoice and one cost view across every region instead of per-country suppliers and bills. Teams such as Pleo, HighLevel and Swapfiets run their global hardware operations this way.