Procurement Software for Small and Medium-Sized Businesses

Top Procurement Software Solutions for SMEs

1. ProcureDesk

Source: ProcureDesk

ProcureDesk is a procure-to-pay platform built to streamline purchasing for growing companies. It helps SMEs replace manual purchasing with a centralized system for easy purchase order creation, automated approvals, and budget tracking. 

The platform focuses on cost control (budgets, spend analytics) and cash flow visibility, thereby reducing issues such as maverick spending and late invoice processing.

ProcureDesk integrates with accounting software, such as QuickBooks and Xero. This helps you automatically sync purchase orders (POs) and invoices, preventing manual data entry errors. 

Pros:

• Friendly UI that makes it easy to create, approve, and track POs 
• Lets you customize workflows to your specific needs. 
• Users report easy integration with their finance tools (Source )

Cons:

• There’s an occasional lag when using the tool 
• Some users find it hard to understand he entire tool and may require training 

User Review:

Source: Verified G2 Review

2. ProcurementExpress

Source: ProcurementExpress

ProcurementExpress is a lightweight procurement solution that simplifies the creation and approval of purchase orders for small teams. It gives an instant view of budgets for every department and project, helping you avoid overspending.

Teams can raise purchase requests on the go (via web or mobile), and managers get one-click approvals via email or app, speeding up the process.

For SMEs worried about controlling costs, ProcurementExpress offers real-time budget visibility. Every request shows the remaining budget before approval, helping avoid surprises. 

ProcurementExpress also integrates with popular systems like QuickBooks Online, Xero, and Zapier. So, it seamlessly integrates into your existing workflow.

Pros:

• Users appreciate comprehensive features like vendor management and real-time analytics 
• Users find the customer support reliable and the solution affordable 
• Integrates well with solutions like QuickBooks 

Cons:

• There could be a learning curve for some users 
• The search feature could use some improvement 

Customer Reviews:

Source: Verified Capterra Review

3. Workwize

Source: Workwize

Unlike other tools on our list, Workwize is a dedicated ITAM solution that automates your entire IT asset lifecycle, from procurement and deployment to management, retrieval, and disposal.

With Workwize, you can:

• Order hardware from approved vendors
• Ship it to employees globally
• Track who has what
• Handle returns or even disposals when offboarding

It integrates with HR and IT systems (e.g. HRIS, Active Directory, Slack) to automate onboarding and record-keeping.

Here are the key procurement features Workwize offers:

• Centralized Procurement Portal: Access a global network of IT and office suppliers, enabling businesses to manage procurement processes in one place. 

• Automated Purchase Approvals: Streamline approval workflows, reducing manual steps and expediting procurement cycles. 

• Budget Control and Flexibility: Set department-specific spending limits, ensuring adherence to budgets while allowing purchasing flexibility. 

• Customizable IT Catalog: Create tailored catalogs for departments, simplifying the selection of appropriate devices and tools. 

• Real-Time Purchase Tracking: Monitor order statuses and vendor deliveries in real-time, enhancing transparency and planning. 

• Automated Compliance Checks: Ensure all procurements comply with internal policies and external regulations, thereby mitigating compliance risks. 

• Global Delivery Network: Ship devices to over 100 countries within 5–7 days, using local warehouses to reduce costs and lead times. 

Workwize combines procurement software with asset management. The goal is to unburden IT and operations teams from the logistical headaches of managing employee equipment.

Try Workwize if you’re scaling remote or distributed teams and wish to automate and streamline asset lifecycle management.

Pros:

• A diverse solution that helps manage the complete asset lifecycle (procurement, deployment, management, retrieval, and disposal)
• Complete visibility and real-time tracking.
• Offers an affordable and user-friendly platform

Cons:

• Limited locations are currently supported for offboarding, but this is continuously expanding. 

User Review:

4. Tradogram

Source: G2

Tradogram is an all-in-one procurement platform designed to streamline every step of purchasing for SMEs—from initial requisition to supplier payment.

No more juggling emails, spreadsheets, and separate tools. Manage purchase requests and orders, supplier management, RFQs/RFPs, contract management, invoice matching, budgets, and approvals—all from the same tool.

You can gain better visibility and prevent budget overruns, thanks to it’s role-based user permissions, spend limits, and real-time budget tracking. Tradogram integrates with major accounting/ERP systems (QuickBooks, NetSuite, Xero, etc.), ensuring a smooth flow of purchasing data into finance.

Pros:

• Simple and intuitive solution. Can be accessed from your phone/computer 
• Creates transparency in my budget and project spending 
• It makes tracking of business expenses and outstanding authorisations easy 

Cons:

• Purchase orders are not displayed in order 
• Users would appreciate more integrations 

User Review:

Source: Verified G2 Review

For a more comprehensive list of tools, refer to this article: Top 12 Procurement Management Software in 2025.

5. eRequisition

Source: eRequisition

eRequisition is a purchase order approval system designed specifically for QuickBooks users. 

With this solution, you can create online requisitions that undergo up to six levels of approval, based on custom workflows. 

Once approved, a requisition is automatically converted into a QuickBooks purchase order. No re-entry required, which saves time and prevents data errors. Something that won’t be possible with QuickBooks working alone.

Also, managers can view spending requests before they become actual expenses. They can analyze purchasing history by vendor, item, or department using the system’s reporting tools.

The software supports on-the-go approvals via email notifications and lets you add new vendors during the requisition process.

Pros:

• Users like the ease of use and simplicity of creating requisitions 
• Automatically routes requisitions for approvals and syncs the request with QuickBooks 

Cons:

• Data sometimes does not sync with QuickBooks 
• Closely tied to QuickBooks and may not be relevant for users who don’t use QuickBooks

User Reviews:

Source: Capterra

6. Precoro

Source: Precoro

Precoro is a procurement and spend management platform popular with SMEs and mid-market companies. Key features include: purchase requests and orders, supplier management, budgeting, approvals, and even invoice handling with three-way matching.

Precoro has a clean UI and offers features like visual spend reports (graphs and dashboards) to keep track of budgets. 

It also supports integration with various systems (QuickBooks, Xero, NetSuite, etc) to ensure your purchasing data synchronizes with finance. 

For small businesses looking to upgrade their procurement, Precoro offers a seamless, cloud-based experience that scales with their growth.

Pros: 

• Easy-to-use and implement 
• Very flexible. Adapts to any procurement model or workflow 
• Multiple users appreciate Precoro’s integration (eg. Xero) capabilities 

Cons:

• Mobile version could use some improvement 
• It can be a little slow, and occasional bugs can be there 

User Review:

Source: Verified G2 Review

Want to make the most out of your procurement software? Don’t miss these 14 Best Practices for the IT Procurement Process.

Comparing Procurement Software: Pricing and Features

Here’s a tabular comparison of the top procurement software for small and medium-sized businesses:

Our Recommendation: Based on multiple reviews, ProcurementExpress stands out for its ease of use and efficient management of purchase orders. 

Users appreciate its intuitive interface and seamless integration with accounting systems, such as QuickBooks, making it a smart choice for SMBs seeking a straightforward procurement solution.

FAQs

What is the most fundamental feature I need to look for in a procurement software?

Purchase order management. Your tool must have templates for purchase orders (POs), one-click approvals (or email approvals), and the ability to copy or repeat past orders easily. 

These save time and ensure every order is authorized and documented in one place.

How can I make sure my team never overspends?

Select a solution that offers real-time budget thresholds, automated alerts, and dashboards for comparing budget versus actual spending. This helps you spot potential overruns before they happen—and keeps everyone accountable

How important are integrations when choosing a procurement software?

Very. A solution that integrates well with your existing tech stack enables you to create automated workflows and provides greater visibility.

So, list the systems you use (QuickBooks, Xero, NetSuite, your ERP, HRIS, etc.). Then, verify that each procurement tool offers out-of-the-box connectors or an open API. 

What’s the easiest way to track and report vendor spend?

Look for a procurement solution with a supplier management module that stores vendor profiles, purchase history, and performance metrics. 

Advanced tools even let vendors upload quotes or invoices directly. This streamlines collaboration and makes spend-by-supplier reports a click away.