TABLE OF CONTENTS
How to Ship Monitors to India
Looking to ship Monitors to India for your remote team? At Workwize, we specialise in managing IT hardware distribution across borders, making it straightforward to get your Monitors to India without the complexity. From handling procurement and logistics to ensuring compliance with local regulations and managing customs clearance, Workwize takes care of it all.
This guide covers everything you need to know about shipping Monitors to India: import regulations, customs duties, required documentation, carrier options, local equipment costs, public holidays that affect shipping, and how to retrieve devices when employees leave.
At a glance: India
CURRENCY
INR (Indian Rupee)
Local currency used
OFFICIAL LANGUAGE
Hindi, English
Primary business language
TIMEZONE
IST / UTC+5:30
Local time zone
CUSTOMS DUTY ON ELECTRONICS
Basic duty 0–10% + IGST 18% + Social Welfare Surcharge 10%
Rate applied to imported devices
SHIPPING LEAD TIME
3–5 business days
Typical delivery from order
CUSTOMS HANDLED BY WORKWIZE
Yes
DDP shipping included
Overview: IT landscape in India
India is one of the world's fastest-growing IT markets, with a large remote workforce across tech, fintech, BPO, and consulting sectors. Companies onboarding remote employees across multiple Indian cities face significant hardware logistics challenges: high import duties, BIS certification requirements, and last-mile delivery complexity. Workwize solves this end-to-end.
Understanding the local IT market and regulations is important for companies planning to equip remote employees in India. Workwize operates across 100+ countries and manages the full hardware lifecycle for IT teams shipping Monitors internationally.
How Workwize ships Monitors to India
Workwize replaces the manual, multi-vendor process of sourcing, shipping, and deploying Monitors internationally with a single platform:
- 1.Order from the Workwize dashboard
Select device type, quantity, and delivery address in India. Workwize sources locally where possible to reduce import costs and complexity. - 2.Workwize handles customs, duties, and delivery
All import documentation, duty payments, and customs clearance for India are managed by Workwize. DDP (Delivered Duty Paid) shipping means your employee receives the device with no customs involvement on their end. - 3.Employee receives a ready-to-use device
The Monitor arrives pre-configured and MDM-enrolled. Your employee opens the box and starts working immediately.
Shipping Monitors to India: what you need to know
Customs regulations
Import duties apply; BIS certification required. All commercial shipments of electronics into India are subject to standard import declaration and clearance procedures. Workwize manages this process on your behalf using DDP shipping terms.
Duties and taxes
- Duty rate: Basic duty 0–10% + IGST 18% + Social Welfare Surcharge 10%
- Required certifications: BIS; WPC for wireless
- E-waste compliance: E-Waste Management Rules 2016; EPR required
- Import restrictions: Used/refurbished devices require special import permission
Required documentation
Commercial Invoice, Packing List, Airway Bill, Bill of Entry, DGFT license, IEC code
Customs clearance process
Workwize handles customs clearance for India using DDP (Delivered Duty Paid) terms. This means:
- All import documentation is prepared and submitted by Workwize before shipment arrives
- Duties and taxes are pre-paid by Workwize so your employee receives the device with no fees due on arrival
- A customs broker is engaged where needed for complex markets
- Pre-arrival filing is completed to avoid clearance delays
Penalties for non-compliance
Customs incorrect declaration: 50-100% of duties owed. Unpaid duties/IGST: 50-150% of unpaid amount. Missing BIS certification: seizure of goods plus fines. E-waste non-compliance (EPR): up to INR 1 lakh per violation. Late tax payment: 1-15% interest on unpaid taxes. Workwize eliminates these risks through full customs compliance on every shipment.
Checklist for shipping Monitors to India
Follow this checklist to ensure your Monitors shipment to India goes smoothly:
- ✓ Select a trusted carrier: Workwize works with DHL, FedEx, UPS, and local carriers in India. See carrier rates below.
- ✓ Prepare documentation: Commercial Invoice, Packing List, Airway Bill, Bill of Entry, DGFT license, IEC code
- ✓ Confirm certification compliance: BIS; WPC for wireless must be in place before customs submission.
- ✓ Declare the correct value: Accurate commercial invoice value prevents customs delays and incorrect duty assessment.
- ✓ Use DDP shipping terms: Ensure duties are pre-paid so your employee in India receives the device without being charged at the door.
- ✓ Ensure MDM enrollment: Monitors should be enrolled in your MDM before dispatch so the device is ready to use on arrival.
- ✓ Verify e-waste compliance: E-Waste Management Rules 2016; EPR required
- ✓ Account for public holidays: Check India public holidays (listed below) that may affect customs processing and delivery timelines.
- ✓ Protect against loss: Workwize provides end-to-end shipment tracking from order to confirmed delivery at your employee's address in India.
Choosing the right shipping method for India
Air freight
Fastest option for shipping Monitors to India. Ideal for urgent new hires or replacement units where the device must arrive quickly. Higher cost per unit.
Sea freight
Cost-effective for large fleet deployments to India. Best when equipping a new office or large team over several weeks. Plan lead time accordingly.
Express courier
DHL, FedEx, and regional carriers offer door-to-door delivery to India with simplified customs clearance. Best for individual new hires or executive shipments.
Local procurement
Where Workwize has local supply relationships in India, devices are sourced locally and delivered without any cross-border customs process. No import duties, faster delivery. Workwize will advise at time of booking whether local procurement is available.
Why ship Monitors with Workwize
Workwize sources monitors from leading brands — Dell, LG, Samsung, and more — and ships them directly to your employees. Whether you need a single replacement or a full fleet deployment across multiple locations, Workwize handles procurement, local sourcing, and last-mile delivery.
Monitors do not require MDM enrollment. Workwize configures and tests display hardware before dispatch where applicable, and provides standard plug-and-play delivery. For multi-monitor setups, all components ship together in a single order.
Workwize vs. using a courier directly
| What you need | Courier only | Workwize |
|---|---|---|
| Procurement | You source the device | Local or global sourcing via Workwize |
| MDM enrollment | You configure before shipping | Pre-enrolled before dispatch |
| Customs and duties | You handle all documentation | DDP shipping, managed end-to-end |
| Delivery to employee | Courier drops at address | Tracked door-to-door, confirmed delivery |
| Asset tracking | Spreadsheet or nothing | Live dashboard from order to disposal |
| Device retrieval | You coordinate collection | Workwize retrieves on employee departure |
Public holidays and IT work hours in India
Public holidays in India can affect customs processing times, carrier operations, and last-mile delivery. Plan your shipments around the following dates:
Republic Day (Jan 26), Holi (March, varies), Good Friday (April, varies), Eid al-Fitr (April/May, varies), Independence Day (Aug 15), Gandhi Jayanti (Oct 2), Dussehra (October, varies), Diwali (October/November, varies), Christmas Day (Dec 25), New Year's Day (Jan 1). Factor in regional holidays in key cities (Bangalore, Mumbai, Hyderabad) which may add 3-5 additional days annually.
Typical IT work hours in India:
- Standard work week: Monday to Friday, 40 hours
- Typical hours: 9:00 AM to 6:00 PM local time (IST / UTC+5:30)
- Note: factor in local holidays and timezone differences when coordinating device delivery with your employee
Let Workwize handle Monitors delivery in India
Workwize is a zero-touch IT hardware platform built for companies managing distributed and remote teams across multiple countries. Instead of dealing with separate vendors for procurement, logistics, MDM, and asset management, you do everything from one dashboard.
For India specifically: Workwize has local warehousing in India. Your team typically receives their Monitors in 3–5 business days, fully configured and ready to use.
What Workwize covers for every India deployment:
- ✓ Procurement: local sourcing in India where available; global with DDP where not
- ✓ Zero-touch deployment: Monitors arrive pre-enrolled in your MDM of choice
- ✓ Customs and duties: DDP shipping, all fees handled by Workwize
- ✓ Delivery in 3–5 business days: tracked door-to-door to your employee's address in India
- ✓ Asset tracking: live inventory from order to disposal
- ✓ Compliance: Workwize complies with India E-Waste Management Rules 2016
- ✓ End-of-life retrieval: Workwize collects the device when the employee leaves
Retrieving Monitors from employees in India
When an employee leaves your company in India, retrieving their Monitor promptly is important for security, compliance, and asset reuse. Workwize manages the full retrieval process:
- Collection: Workwize coordinates pickup from the employee's address in India. Workwize retrieves devices from any location in India using DHL, FedEx, or local partners including Delhivery and Blue Dart. Typical collection arranged within 2-3 business days of request. Remote locations (tier 2 and tier 3 cities) may require 3-5 business days for collection.
- IT inventory management: Retrieved devices are logged back into your Workwize dashboard. Assets are tracked from collection through to redeployment or disposal.
- Offboarding procedure: Device retrieval is coordinated with your offboarding workflow. Workwize ensures the device is collected before or on the employee's last day.
- Data wiping: Workwize performs certified data erasure on all retrieved devices before redeployment or disposal, Workwize complies with India E-Waste Management Rules 2016.
Disposing of Monitors in India
When Monitors reach end of life or need to be retired in India, proper disposal is a legal and environmental obligation. Workwize manages ITAD (IT Asset Disposition) in compliance with local regulations:
Data wiping
- Workwize uses certified data destruction tools to fully wipe all data from retired Monitors
- Physical destruction is available for devices where data wiping is not sufficient
- Workwize provides a certificate of data destruction on request
E-waste compliance
E-Waste Management Rules 2016; EPR required.
Workwize disposes of retired devices in compliance with India's E-Waste Management Rules 2016 under the Extended Producer Responsibility (EPR) framework. Devices are collected by authorised e-waste recyclers registered with the Central Pollution Control Board (CPCB). Batteries are disposed of separately per hazardous waste guidelines.
- Workwize ensures retired devices are disposed of in compliance with India e-waste regulations
- Devices are taken to authorised recycling or disposal points
- Batteries are disposed of separately in accordance with hazardous waste guidelines
Donation or reuse
- Devices with remaining value can be refurbished and redeployed to new employees via the Workwize platform
- Charitable donation is available for devices that are still functional but no longer needed
