Asset Management System: A Guide to Choosing the Right Solution in 2025

Implementing an asset management syatem means less reliance on manual tasks, fewer errors, and greater visibility. 

No wonder teams in North America are adopting asset management systems. 

But which one is the best in 2025? What asset types should you track, and what visibility do you even need? How will you find a syatem that supports multiple asset categories and workflows?

This article lists the top 5 asset management syatem in 2025, key features to evaluate, and a comparison table to help you make the right choice.

What Is an Asset Management System?

An asset management system is a software (often cloud-based) that helps organizations track and manage their assets throughout the entire lifecycle—from procurement to disposal. 

In IT contexts, you can term an ITAM solution like Workwize as an end-to-end asset management system.

An asset management system gives you complete visibility (a single source of truth) into your assets, including laptops, servers, mobile devices, and software licenses. You can use this information to eliminate duplicate expenses, avoid audit and compliance issues, minimize downtime, and make more informed decisions.

Core Features to Evaluate in Asset Management Platforms

There’s no one-size-fits-all solution when it comes to an asset management system. You need to consider some core features to ensure the solution meets your needs. Here are the 

must-have capabilities for any modern asset management system in 2025:

Comprehensive Asset Inventory & Tracking

Look for tools that support automatic discovery (via network scanning or integrations) to create a centralized inventory of every asset. Additionally, it must have real-time tracking. So, you can track the location, assignee, condition, and lifecycle stage of an asset.

Lifecycle Management & Automation

Check if the asset management solution handles different stages of the asset lifecycle:

• Procurement (can it integrate with purchasing or assist with ordering gear?)

• Deployment (delivering and setting up assets for new hires)

• Maintenance (scheduling upgrades or repairs)

• Offboarding/disposal (recovering assets when employees leave

• Securely wiping asset data and either reusing or disposing of devices

The best platforms provide automated workflows for these stages. 

For example, you can automate an onboarding workflow that, upon a new hire trigger from HR, creates a laptop order, tags it with the user’s ID, and sends it for provisioning. 

Or an offboarding workflow that notifies IT to retrieve the equipment and updates the asset’s status to “in transit” or “pending wipe.” 

Integration with IT Platforms

An ideal ITAM solution will integrate with your existing tech stack. Key integrations to look for include:

• ITSM or helpdesk platforms (link assets to tickets and incidents)

• HRIS (auto-update assets when employees join or leave)

• Directory/Identity systems (ensure user access ties to device assignments)

• MDM (for remotely controlling the device). 

For example, Workwize integrates with HR systems, such as BambooHR and Workday, and device management tools like Jamf or Intune, to sync data and automate provisioning.

Data Security & Compliance Features

Look for features focused on security and compliance. This can include: 

• Device security enforcement (MDM integration to ensure encryption, antivirus, etc.)

• Certified data erasure for devices at end-of-life.

• Compliance tracking (e.g., software licenses compliance or standards like SOC 2 reporting). 

This keeps assets and data secure, reducing the risk of breaches and non-compliance.

User-Friendly Interface & Reporting

A clean, intuitive dashboard with customizable views will enable your team to utilize the tool effectively. It reduces the learning curve and improves adoption.

Detailed reporting and analytics are crucial for data-driven decision-making. You should be able to pull reports on asset utilization rates, lifecycle costs, depreciation, vendor spend, etc., without exporting to Excel every time.

Global Logistics & Zero-Touch Deployment

If you have a distributed workforce, consider solutions that handle physical logistics—combining asset management with a global fulfillment service. 

Platforms like Workwize differentiate themselves by enabling organizations to procure and deliver pre-configured devices, as well as retrieve or dispose of them across 100+ locations.

This concept of zero-touch deployment and offboarding ensures timely deliveries and relieves your IT team of “playing logistics manager” with international shipments.

Top Asset Management Systems in 2025

Workwize

Source: Workwize

Workwize is a complete IT asset lifecycle management platform. It’s designed to simplify and automate procurement, deployment, management, retrieval, and disposal of IT equipment globally.

Workwize has every core feature of an ideal asset management system:

• Global procurement

• Zero-touch deployment across 100+ locations

• Asset tracking

• Integrations (HRIS, MDM, SSO, ITSM)

• Retrievals

• Certified data disposal

• Real-time asset reporting

• Vendor management 

Additionally, Workwize provides regional warehousing support for both owned and leased devices, as well as automated workflows for onboarding and offboarding. So, you can get your assets delivered locally (on time) and experience zero-touch offboarding and onboarding.

With Workwize, you can purchase IT assets, deploy them across 100+ locations, manage, retrieve, and dispose of them remotely. The best part is that you can track all your assets during the entire lifecycle in real-time.

Pros:

• IT teams save more than 40% of time by automating manual tasks

• Combines comprehensive asset management with logistics

• Plenty of integrations and Easy-to-use 

• Helps optimize costs (HighLevel saves $1.4 million annually by streamlining and automating procurement, deployment, retrievals, and disposals)

Cons:

• Not suitable for small businesses

• Some users request support for more geographies

Deel IT

Source: G2

Designed for distributed teams, Deel IT enables you to procure, deploy, manage, and retrieve IT equipment in over 120 countries through a centralized dashboard. 

Deel IT is a global IT asset management system that provides end-to-end device lifecycle management as a service. It hits many of the core features for modern ITAM:

• Automated device lifecycle management (from onboarding to offboarding) 

• Standard asset tracking and records for each device

• Global logistics network (easy deployment and retrieval across supported countries)

• Supports compliance needs with secure device erasure 

• Standardized OS configurations to enforce company policies.

• Support for Windows, macOS, Linux, iOS, etc.

• Built-in MDM capabilities for remote lock/wipe

However, customization is limited–the workflows are fairly preset, which can be a drawback if you have unique processes.

Pros

• Easy to use and intuitive UI

• Users appreciate the integration capabilities 

• Complete lifecycle management with support for 130+ countries.

Cons:

• Products can be limited and expensive, as reported by some users 

• Overall, the solution is expensive as reported by users 

• Primarily used for user onboarding and payroll management.

GroWrk

Source: G2

GroWrk is an end-to-end IT asset lifecycle management system that offers end-to-end management of hardware for distributed teams. It helps you procure, configure, deploy, store, retrieve, and dispose of IT equipment across 150 locations through a single platform.

GroWrk covers essentially all the core features outlined earlier: 

• Global logistics and automation

• 40 pre-built integrations (HRIS, MDMs, ITSM tools, etc.) plus API access

• Single platform for inventory management (tracking and real-time status of devices) 

• Automates workflows such as onboarding and offboarding (zero-touch deployment and retrieval). 

• Support for MDM and identity management integration

• SOC 2 certified, which gives peace of mind on data handling

Pros:

• Reliable support; available instantly via Slack  

• Global coverage makes it suitable for highly distributed teams 

• Truly end-to-end platform—handles everything from procurement to disposal 

Cons:

• Reporting & inventory database flexibility could use some improvement 

• Users expect better security policies 

• Some users aren’t happy with the required time to deliver and pick up equipment 

Allwhere

Source: G2

Allwhere is an IT asset management system that offers zero-touch deployment and lifecycle management for distributed teams.

Similar to other tools on the list, Allwhere covers the whole IT asset lifecycle—procurement, deployment, maintenance, and disposal. Key features include:

• Supports the entire employee lifecycle—from ordering new hire kits to eventually retrieving and refreshing devices. 

• Integrates with popular HR, IT, and identity tools (like BambooHR, Workday, Okta, Justworks)

• Offers visibility into all devices across various statuses (with employees, in transit, in storage, etc.)

• Handles logistics such as deploying new assets “overnight” globally and coordinating returns for end-of-life devices. 

However, Allwhere supports just around 55 locations, which can be a deal breaker for companies looking for more locations. 

Pros:

• Tracks equipment from start to finish and ships it to different locations 

• Easy to work with and reliable customer support 

• Self-service platform is appreciated by the users 

Cons:

• Doesn’t let you add multiple items in a single order 

• Support for around 55 locations makes it unsuitable for highly distributed teams.

• The UI could use some improvement 

• The platform is not as mature as others on the list.

Asset Panda

Source: G2

Asset Panda is a flexible, customizable, cloud-based asset management system that enables you to effectively track and manage your assets. 

Being more of a traditional ITAM tool, it doesn’t physically handle your assets, but provides a powerful platform to track and manage them. 

Asset Panda stands out for its mobile app with barcode scanning capabilities and the ability to configure the system to your needs without coding. 

Asset Panda covers core ITAM features like:

• Asset inventory management

• Audit tracking

• Maintenance scheduling

• Reporting

• Integration with systems like Google Workspace, Jamf, Zendesk, and others via API, enabling data exchange between Asset Panda and your other tools.

• SOC 2 certified and uses encrypted cloud storage, addressing data protection concerns. 

I called it flexible because Asset Panda allows you to create custom fields and workflows. You can tailor it to track not just “laptops” but any category of assets with attributes you define. 

However, it does not support physical logistics. You need a separate ITAM solution complementing Asset Panda to handle logistics.

Pros:

• Makes asset tracking easy with its customizations 

• Barcode scanning and asset check-in/check-out features make managing assets on the go incredibly easy and efficient 

Cons:

• Not user-friendly, especially when it comes to reporting 

• Clunky UI and a bit of a learning curve 

• Does not support physical logistics

Comparing Asset Management Systems

Let’s compare these asset management systems for easier decision-making:

Wrapping Up

All of the tools in this article can get the job done. However, since one size doesn’t fit all, be sure to consider your business needs to make the right choice.

For instance, if you’re a fast-growing remote-first company that wants hands-off, end-to-end asset logistics, Workwize offers unmatched automation and global reach.

Growing companies like HighLevel use Workwize to automate processes like procurement, deployment, retrievals, and disposals and save $1.4 million annually. To see how Workwize functions, book a demo now.

If you're a mid-sized IT team looking to build flexible internal workflows and manage custom asset categories, Asset Panda gives you total control without the logistics.